Terms and Conditions
Timings
The event runs timely from 11.00 – 15.00.
Access to set up is from 9.30am. Unloading is from the hotel car park if space permits, then vehicles MUST be moved to a nearby car park (at owners risk).
The organiser cannot accept liability for any fines associated with parking.
Please be set up and ready by 10.55am.
ESSENTIAL: Please do NOT pack up before 3pm as it is disruptive to other exhibitors and bridal parties.
Promotion
The event will be marketed extensively by both The Stroud Hotel and Emerge Events using social media, online newspapers, flyers, posters and flags/banners etc.
In addition, if exhibitors:
Like and share the Facebook event: https://fb.me/e/2PdYRWvSP and our page https://www.facebook.com/emerge.events27 and share posts.
Like the Facebook events page https://www.facebook.com/thestroudhotel and share posts.
Follow www.instagram.com/emerge.events27 and share.
Follow https://www.instagram.com/thestroudhotel/ and share.
Please also promote your attendance at this fair across social media and by any other method available.
This way we can promote maximum footfall to benefit all.
Payment and cancellation
Payment is taken at the time of booking.
If the organiser (Emerge Events) cancels the event a full refund is given.
If the exhibiting business cancels there is a full refund of monies paid for more than 42 days notice (minus £10 admin fee) and no refund payable if less than 42 days notice.
If the event has to be cancelled due to a red weather warning or covid reasons, every attempt will be made to re-run the event at a later stage, but this depends on venue availability.
If a suitable date cannot be booked within 8 weeks of the original event or if a supplier cannot attend the new date, then a 50% refund is available. Any COVID restrictions imposed by law will be required to be adhered to at the event including, but not limited to, wearing of face masks, sanitisation, social distancing or any other measures. Any suggested but not legal restrictions will be at the discretion of the businesses attending.
Table/space
Please note that a trestle table may be included but these are in short supply at this venue; you will need your own cover. Indicate on the booking form if you require a table or equivalent space for your own table or set up. One banner is permitted to go BEHIND the table unless there is space available on the day to place at the side.
We will do our best to accommodate requests, but it may not always be possible, so please bear in mind you may not have a power supply or a certain position within the fair. Spaces are allocated by the organiser.
Capping
Emerge Events will endeavour to cap genres fairly to offer variety for public consumers and fairness to exhibitors, but this cannot be guaranteed.
Exclusivity is not guaranteed for any genre, unless specified by the organiser. Spaces/tables are allocated at the discretion of the organiser Emerge Events and are not the responsibility of the venue. Please DO NOT contact the venue with any questions relating to the event.
Please complete the application form and if you are successful we will send you a payment link for payment within 7 days. If payment is made outside 7 days your space may have been allocated to another exhibitor. Spaces are not reserved.
Please do not hesitate to contact me if you have any queries or if you require any further information.
Kind regards
Jules (Julie Farr)
Emerge Events
Mobile – 07796 441490
emergeeventsdesign@gmail.com
