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VENDOR APPLICATION FORM: WEDDING FAIR at The STROUD HOTEL

brought to you by EMERGE EVENTS

Date: Sunday 12th October

Time: 11 – 3pm

Venue: The Stroud Hotel

DETAILS OF EXHIBITOR:

The following information is to enable me to promote your business in connection with this event on social media. Complete where appropriate.

If you are successful, you will receive an email invite to the vendors group for this event; please join and upload your image and bio, and any copy you'd like us to add.

Do you require access to an electricity socket? (Please bring your own PAT tested extension cable as this will be required for the socket)
Yes
No
Please confirm your requirement
6’ x 2.5’ trestle table and 1 or 2 chairs (cover provided). £50
6’ x 3’ space with 2 chairs (provide own display/stand/table. Maximum size approx. 6’ x 3’) £50

There may be no extra room available for banners, rails or any other display items at the side of the table.


Please plan to place all banners behind the tables.


Extra room can be allocated subject to availability on the day.

If possible would you prefer to be:
Backing onto a wall
In the middle of the room
No preference

Please read the terms and conditions for event details. The organiser assumes terms have been read and agreed if an application is made for the show.

You will receive an email invite to the vendors group for this event; please join and upload your image and bio.

Terms and Conditions


Timings


The event runs timely from 11.00 – 15.00.


Access to set up is from 9.30am. Unloading is from the hotel car park if space permits, then vehicles MUST be moved to a nearby car park (at owners risk).

The organiser cannot accept liability for any fines associated with parking.


Please be set up and ready by 10.55am. 


ESSENTIAL: Please do NOT pack up before 3pm as it is disruptive to other exhibitors and bridal parties.


Promotion

The event will be marketed extensively by both The Stroud Hotel and Emerge Events using social media, online newspapers, flyers, posters and flags/banners etc. 


In addition, if exhibitors:

Like and share the Facebook event: https://fb.me/e/2PdYRWvSP and our page https://www.facebook.com/emerge.events27  and share posts.

Like the Facebook events page  https://www.facebook.com/thestroudhotel and share posts.

Follow www.instagram.com/emerge.events27 and share.

Follow https://www.instagram.com/thestroudhotel/ and share.


Please also promote your attendance at this fair across social media and by any other method available.

This way we can promote maximum footfall to benefit all. 


Payment and cancellation


  • Payment is taken at the time of booking.

  • If the organiser (Emerge Events) cancels the event a full refund is given.

  • If the exhibiting business cancels there is a full refund of monies paid for more than 42 days notice (minus £10 admin fee) and no refund payable if less than 42 days notice. 

  • If the event has to be cancelled due to a red weather warning or covid reasons, every attempt will be made to re-run the event at a later stage, but this depends on venue availability. 

  • If a suitable date cannot be booked within 8 weeks of the original event or if a supplier cannot attend the new date, then a 50% refund is available. Any COVID restrictions imposed by law will be required to be adhered to at the event including, but not limited to, wearing of face masks, sanitisation, social distancing or any other measures. Any suggested but not legal restrictions will be at the discretion of the businesses attending.


Table/space


Please note that a trestle table may be included but these are in short supply at this venue; you will need your own cover. Indicate on the booking form if you require a table or equivalent space for your own table or set up. One banner is permitted to go BEHIND the table unless there is space available on the day to place at the side.

We will do our best to accommodate requests, but it may not always be possible, so please bear in mind you may not have a power supply or a certain position within the fair. Spaces are allocated by the organiser. 

Capping


Emerge Events will endeavour to cap genres fairly to offer variety for public consumers and fairness to exhibitors, but this cannot be guaranteed.

Exclusivity is not guaranteed for any genre, unless specified by the organiser. Spaces/tables are allocated at the discretion of the organiser Emerge Events and are not the responsibility of the venue. Please DO NOT contact the venue with any questions relating to the event.



Please complete the application form and if you are successful we will send you a payment link for payment within 7 days. If payment is made outside 7 days your space may have been allocated to another exhibitor. Spaces are not reserved.

Please do not hesitate to contact me if you have any queries or if you require any further information.

Kind regards


Jules (Julie Farr)

Emerge Events

Mobile – 07796 441490 

emergeeventsdesign@gmail.com



Thank you for taking the time to apply, I will be in touch very soon.

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emergeeventsdesign@gmail.com

+44(0)7796 441490

www.emergeeventsdesign.co.uk

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Emerge Events Design is a one-of-a-kind events management service based in The Cotswolds. We are dedicated to providing an accessible platform and a vibrant creative community for established and emerging brands.

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