Terms and Conditions
Timings
The event runs timely from 11.00 – 16.00. Access to set up is from 9.00am. Drive through the barrier and take a ticket, you may then park in the hotel and access the event space from the front or rear of the hotel.
Your parking ticket will need to be validated within 1 hour of arriving at the hotel. Please be set up and ready by 10.50am.
ESSENTIAL: Please do NOT pack up before 4pm as it is disruptive to other exhibitors and visitors.
Promotion
The event will be marketed extensively using social media, online newspapers, flyers, posters and flags/banners etc. In addition if exhibitors:
Like the Facebook events page @emerge.events27 and join the discussion https://www.facebook.com/events/1412066283250749
Follow https://www.facebook.com/emerge.events27/
Follow www.instagram.com/emerge.events27 and share
Follow https://www.facebook.com/momentsbykatiemitchell
Follow https://www.instagram.com/momentsbykatiemitchell/ and share
This way we can promote maximum footfall to benefit all.
Payment and cancellation
Full payment is required at the time of booking. If the organiser (Emerge Events) cancels the event a full refund is given. If the business cancels with more than 28 days notice the fee can be transferred to another event, no refund is given. If less than 28 days notice is given the fee cannot be refunded or transferred. If the event has to be cancelled due to a red weather warning or covid reasons, every attempt will be made to re-run the event at a later stage, but this depends on venue availability. If a suitable date cannot be booked within 8 weeks of the original event or if a supplier cannot attend the new date, then a 75% refund is available. Any COVID restrictions imposed by law will be required to be adhered to at the event including, but not limited to, wearing of face masks, sanitisation, social distancing or any other measures. Any suggested but not legal restrictions will be at the discretion of the businesses attending.
Table/space
Please note that a 6’ x 2’ table with plain white cloth is included (or space equivalent if you have your own display unit/couch etc). Exhibitors must provide their own coloured cloths if required, banners and decoration. Banners are permitted to go BEHIND the table, there is no room for banners or anything else at the side of the table. Double pitches are 2 x 6’ trestles placed end to end or space equivalent.
We will do our best to accommodate requests, but it may not always be possible, so please bear in mind you may not have a power supply or a certain position within the fair.
Spaces and associated costs are detailed on the booking form. Please make a note of what you have booked as the organiser is unable to reply to all correspondence confirming if a table or space was booked. If you request access to power this will be given unless you hear otherwise.
Capping
Emerge Events will endeavour to cap genres fairly to offer variety for visitors and fairness to exhibitors, but this cannot be guaranteed.
Exclusivity is not guaranteed for any genre, unless specified by the organiser. Spaces/tables are allocated at the discretion of the organiser Emerge Events and is not the responsibility of the venue. Please DO NOT contact the venue with any questions relating to the event.
Goody bags
Exhibitors will have the opportunity to contribute to the goody bags (a discount off the pitch fee is given for a goody bag offering, BUT the offering must be tangible and NOT merely a leaflet and there must be 50 – 1 for each bag. 50 goody bags will be prepared for the event and I advise to use the opportunity to get visitors to remember you, you may like to attach a business card, flyer or discount voucher to a packet of chocolates, sweets, bubbles, key ring or mini wine bottle or note book – there are lots of imaginative ways to promote what you offer.
Please do not hesitate to contact me if you have any queries or if you require any further information.
This document is required to be read and agreed by signing the booking form to indicate such.
Kind regards
Jules
Emerge Events Design
Mobile – 07796 441490
emergeeventsdesign@gmail.com
